How we vet
5-Stage Vetting – Why Less Than 3% of Applicants Make It Through
Every specialist we present to US teams has passed a rigorous, multi-stage screening process. We invest the time upfront so you don't have to.
The Vetting Funnel
From thousands of applicants to the specialists we present to your team – here's how the funnel narrows at each stage.
All applicants
Thousands of applications received per quarter
Pass screening
Experience and background verified
Pass language & culture
C1+ English, US business readiness
Pass technical evaluation
Role-specific skills validated
Pass portfolio review
Work quality and references verified
Placed with clients
Ready to integrate into your team
Inside Each Stage
What we evaluate, how we evaluate it, and what percentage of candidates advance.
Application Screening
~40% pass
We review every application for relevant experience, education, and professional background. Only candidates with demonstrated domain expertise in AEC, design, or marketing move forward.
What we evaluate
- 3+ years of relevant experience
- Professional portfolio or work samples
- Appropriate educational background
- Alignment with US market standards
Language & Culture Assessment
~60% pass
Live assessment of English proficiency (C1+ required), communication clarity, and cultural compatibility with US business environments. We evaluate how candidates collaborate, not just how they speak.
What we evaluate
- C1+ English proficiency (CEFR)
- Clear written and verbal communication
- US business culture understanding
- Professional demeanor and responsiveness
Technical Evaluation
~50% pass
Role-specific technical assessments tailored to each discipline. AEC candidates complete BIM/CAD challenges. Designers submit Figma exercises. Marketers demonstrate platform proficiency.
What we evaluate
- Tool-specific proficiency tests
- Problem-solving exercises
- Deliverable quality evaluation
- Speed and accuracy benchmarks
Portfolio & Reference Review
~70% pass
Deep review of past work, client outcomes, and professional references. We verify not just what candidates can do, but what they have done – and how their clients and managers evaluated the results.
What we evaluate
- Work sample quality assessment
- Client or employer references
- Project outcome verification
- Consistency across multiple projects
Final Interview & Calibration
~80% pass
A structured interview covering work style, availability, timezone overlap commitment, and calibration against our placement standards. We confirm the candidate is ready to be embedded in a US team.
What we evaluate
- Work style and collaboration fit
- Timezone overlap commitment
- Long-term availability confirmation
- Final quality calibration
Vetting by Category
Technical evaluations are tailored to each discipline. Here's what specialists face in each category.
AEC
Architecture, Engineering & Construction
- Revit modeling proficiency test
- Navisworks clash detection exercise
- AutoCAD drafting standards check
- BEP compliance evaluation
- US construction documentation standards
Design
Creative & Design
- Figma design challenge (UI/UX)
- Adobe Creative Cloud proficiency
- Brand guideline interpretation
- Design system understanding
- Responsive design principles
Marketing
Marketing & Operations
- Platform-specific certifications verified
- Campaign setup and audit exercises
- Analytics and attribution knowledge
- CRM and automation proficiency
- US market strategy understanding
Frequently Asked Questions
What percentage of applicants make it through the full vetting process?
Less than 3% of applicants are ultimately placed with clients. Our 5-stage process is intentionally rigorous – we'd rather present fewer, higher-quality options than flood you with unvetted candidates.
How long does the vetting process take for each candidate?
The full vetting pipeline takes 2–4 weeks per candidate. However, we maintain a pre-vetted bench of specialists, so when you submit a request, we can typically present matched options within 48 hours from our existing vetted pool.
Are technical assessments customized by role?
Yes. A BIM coordinator receives a Navisworks clash detection exercise. A UX designer gets a Figma prototyping challenge. An SEO specialist demonstrates keyword strategy and audit capability. Every assessment mirrors real-world deliverables for the specific role.
Do you re-vet specialists who have been in your pool for a while?
We conduct periodic re-evaluations and monitor ongoing client feedback. Specialists who receive consistent positive feedback maintain their vetted status. Anyone who falls below our standards is removed from the active bench.
Can I see the vetting results for a specific candidate?
Yes. When we present candidates, we include a summary of their vetting scores, relevant work samples, and our assessment notes. You always have full visibility into why we recommend someone.
Work With Pre-Vetted Specialists
Every specialist we present has passed all 5 stages. Book a call to discuss your needs – we'll match you from our vetted bench.
Less than 3% placement rate · 5-stage process · Free replacement guarantee
Get in touch
Ready to See Vetted Candidates?
Share your requirements and we'll present pre-vetted specialists matched to your tools, standards, and timeline.
Get in Touch
Send us a message with your requirements, or book a quick scoping call — whatever works best for you.
Matched in under one week
Vetted shortlist in 48 hours
Month-to-month, no lock-in
Scale up or pause anytime
Free replacement guarantee
We fix the fit — at no cost
50–70% cost savings
<3% pass our vetting
Your request is in good hands.
Here's what happens next:
Confirmation & scoping
We'll reach out within a few hours to confirm receipt and clarify any details.
Vetted shortlist in 48h
We'll present 1–3 pre-vetted specialists matched to your tools, standards, and timeline.
Start within 1 week
Meet top matches for a fit check — or skip interviews and start immediately.
Want to speed things up?
Book a scoping call now and we can start matching during the call.